Peter Lu / 5.30.2023Home / Email Security

How to create a folder in Gmail for specific emails—a step-by-step guide

Looking to clean up your inbox and stay on top of conversations? Learn how to create a folder in Gmail for specific emails and avoid missing important messages.
It’s easy to get lost in emails without proper organization. Managing several conversations and email sources without a system hurts your productivity and increases the chances of missing urgent mail.If you use Gmail, there’s an easy way to avoid this. This guide will show you how to create a folder in Gmail for specific emails and keep your inbox neatly organized. You’ll then learn about a more secure alternative to Gmail that offers robust email management features without the privacy issues Google has been tied to.
Take control of your inboxSkiff Mail provides free email aliases, ensuring important emails are easily accessible and well-organized
Sign up

How to create a separate folder in Gmail

Gmail refers to folders as “labels.” This difference is mostly semantic, as labels serve the same purpose as folders—letting you separate your emails for a better overview of your correspondence.You can create a new label in a few quick steps:
  1. Open your inbox
  2. Go to Labels on the left-hand menu and click the + icon
  3. Name your label and click Create
Source: Gmail screenshotThe new label will appear under the Labels section, so you can click on it to see all the emails classified under it. To label an email, open it and click the tag icon in the upper menu, as shown below.
Source: Gmail screenshot

How to create subfolders in Gmail

If you need to further categorize your mail within specific labels, you can add a sublabel for additional clarity. Follow these steps to create one:
  1. Hover the mouse over your label and click the three-dot icon
  2. Go to Add sublabel at the bottom of the dropdown menu
  3. Name your sublabel and click Create
The sublabel will be placed under its root label, which you can expand or collapse for a clearer view.
Source: Gmail screenshot

How to create a new folder in Gmail mobile app

There’s a high chance you regularly check emails while away from your desktop or laptop. Ensuring your inbox is organized is even more important when using the Gmail app on the go because you’re not as focused as you are in your office.If you need to create a label in the mobile app, you can do it by following these steps:
  1. Open your inbox and tap the three-line menu in the upper-left corner
  2. Scroll down to Labels
  3. Tap Create new
  4. Name your label and tap Save
Source: Gmail screenshot

How to change folder names in Gmail and delete unused folders

Gmail makes it easy to modify or delete labels. You can find both options by clicking the three-dot icon next to the label you want to edit/remove.
Source: Gmail screenshotThe Edit option lets you rename the label or nest it under another one, while Remove deletes it. You can also choose to hide the label if you don’t want to see it but still wish to keep it.There aren’t many label editing options besides the above-mentioned. You can use the Label color option to color-code your folders, and that’s about it. Still, this should be enough to let you keep all your mail sorted.

An alternative way to manage Gmail labels

All of the aforementioned options are available directly from your Gmail inbox. If you want a comprehensive overview of your labels and management options, you can find it in the settings menu by following three steps:
  1. Tap the gear icon in the upper-right corner of the screen
  2. Click Show all settings
  3. Click the Labels tab
When you scroll past system labels and categories, you’ll see the labels you created. From here, you can:
  • Create new labels
  • Show/hide labels
  • Edit or remove labels
Source: Gmail screenshot

Are Gmail’s organization features worth it?

There’s no doubt Gmail’s email management features can streamline your workflow and make you more efficient. The problem is, such features come at the cost of your privacy and security.For a while now, Gmail hasn’t been considered a secure email provider for two reasons:
  1. Google’s invasive data practices
  2. Gmail’s encryption protocols

Email scanning, targeted ads, and other forms of privacy invasion

Like other Big Tech email services (Outlook, Yahoo, etc.) Google relies on user data to profit. The free Gmail version used by most has ads in the inbox, which isn’t only obtrusive but also raises the question of how Google decides which ads to show you.The answer is—your online activity. Google monitors your behavior while you’re signed into the account to understand your interests and target you with personalized ads. While the provider claims it doesn’t read the contents of your emails for advertising purposes, it uses other sensitive information like your location and demographics.Worse yet, Gmail does scan your emails’ contents for other features like Smart Compose. It gives suggestions as you type to help you write an email faster. Convenient as it may seem, this option wouldn’t work without the ability to read and understand your previous correspondence.You can disable Smart Compose and opt out of email scanning, but this still wouldn’t fix the other major Gmail problem—weak encryption.

What encryption protocol does Gmail use?

Encryption is the backbone of email security. It transforms your emails into strings of unintelligible characters so that the email’s contents are invisible to unauthorized users. Most email providers offer some form of encryption, which is broken down into two categories:
  • Encryption in transit—Keeps your emails ciphered while they’re traveling between servers
  • Encryption at rest—safeguards your messages while they’re idle on the provider’s server
Gmail uses TLS (Transport Layer Security) encryption to protect emails in transit. This is a basic security protocol with numerous vulnerabilities that a capable hacker can exploit.Worse yet, TLS does nothing to protect emails resting on Gmail’s servers. Google confirmed this and suggested using the PGP (Pretty Good Privacy) protocol, but doing so can be complex and inconvenient. PGP is also quite outdated, so it may not provide sufficient security.To enjoy complete privacy and minimize the risk of cyberattacks, you need a secure email service offering end-to-end encryption (E2EE).
Get a secure and easy-to-use email serviceAlong with a myriad of advanced organizing features, Skiff Mail offers unmatched security supported by the built-in E2EE
Sign up

How E2EE keeps your emails safe

Unlike standard encryption, E2EE gives users full control of their data. It’s the gold standard of email security because it addresses the two main privacy concerns—encryption point and key ownership. The following table compares E2EE to standard encryption from these perspectives:
FeatureStandard encryptionEnd-to-end encryption
Encryption pointThe provider’s serverThe user’s device
Key ownerThe email providerThe user
With E2EE, you create the encryption key, which ciphers your email before it leaves your device. The message reaches the provider’s server encrypted, so even they can’t see its contents.Google doesn’t support end-to-end encryption by default. It integrates with S/MIME, a common E2EE protocol, but this option is only available to paid users and still involves entrusting Google with your private key. If you want to protect your emails without unnecessary costs or risks, choose a fully end-to-end encrypted provider like Skiff.

Skiff Mail—privacy without compromises

Skiff Mail is a privacy-first email provider using strong end-to-end encryption to ensure you retain full ownership of your data. Each email you send is encrypted with a key created by the user, so nobody but the recipient holding the private decryption key can see the plaintext version—not even Skiff’s team.For additional safety, Skiff Mail supports:
  • Two-factor authentication (2FA)—A multi-step login method requiring a separate password generated by the Authenticator app. 2FA ensures someone can’t access your account even if they obtain your login credentials
  • Zero-knowledge login—You can sign up for Skiff Mail without leaving any personal information, and your login credentials won’t be stored on the servers
The above security measures are combined with an intuitive, user-friendly interface and various email organization features, including the following:
  • Four aliases allowing you to easily manage emails from multiple addresses
  • Five folders and labels
  • Two mail filters
  • Schedule and undo send functions
You get all of this for free, alongside 10 GB of end-to-end encrypted storage to ensure your files and attachments are kept safe at all times.If you’re a crypto investor or enthusiast, you can log into Skiff with various wallets, including MetaMask, Coinbase, and Keplr. This makes the platform an excellent option for anonymous correspondence and file sharing.Skiff is open source, so the codebase is transparent and available on the platform’s GitHub. You can also read the whitepaper to learn more about Skiff’s security and other features.

Enjoy the security of E2EE beyond email

When you create a Skiff Mail account, you’ll get access to three additional end-to-end encrypted platforms at no extra cost:The following table breaks down the most notable features of each platform:
  • Skiff Pages
    • Document creation, editing, and sharing
    • Invite-based collaboration
    • Version history
  • Skiff Drive
    • Up to 1 TB of end-to-end encrypted storage
    • End-to-end encrypted link sharing
    • Optional InterPlanetary File System (IPFS) integration
  • Skiff Calendar
    • Mail syncing
    • Shared calendars
    • Secure video conferences
Skiff is available on all major browsers and has dedicated apps for iOS, Android, and MacOS, so you can enjoy complete privacy wherever you are.

Get started for free

You can sign up for Skiff Mail in three quick steps:
  1. Go to the signup page
  2. Choose your account name and password
  3. Explore Skiff Mail
If you use Gmail or any other provider and wish to enhance your email security, you can transfer your data to Skiff effortlessly with the platform’s one-click migration option.The free account should meet the needs of an average user, but if you need additional features, you can upgrade to one of the paid plans.

Join the community

Become a part of our 1,000,000+ community and join the future of a private and decentralized internet.

Free plan • No card required