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Peter Lu / 5.30.2023Home / Email Security
How to create a folder in Gmail for specific emails—a step-by-step guide
Looking to clean up your inbox and stay on top of conversations? Learn how to create a folder in Gmail for specific emails and avoid missing important messages.
It’s easy to get lost in emails without proper organization. Managing several conversations and email sources without a system hurts your productivity and increases the chances of missing urgent mail.If you use Gmail, there’s an easy way to avoid this. This guide will show you how to create a folder in Gmail for specific emails and keep your inbox neatly organized. You’ll then learn about a more secure alternative to Gmail that offers robust email management features without the privacy issues Google has been tied to.
Source: Gmail screenshotThe new label will appear under the Labels section, so you can click on it to see all the emails classified under it. To label an email, open it and click the tag icon in the upper menu, as shown below.
Source: Gmail screenshot
Source: Gmail screenshot
Source: Gmail screenshot
Source: Gmail screenshotThe Edit option lets you rename the label or nest it under another one, while Remove deletes it. You can also choose to hide the label if you don’t want to see it but still wish to keep it.There aren’t many label editing options besides the above-mentioned. You can use the Label color option to color-code your folders, and that’s about it. Still, this should be enough to let you keep all your mail sorted.
Source: Gmail screenshot
With E2EE, you create the encryption key, which ciphers your email before it leaves your device. The message reaches the provider’s server encrypted, so even they can’t see its contents.Google doesn’t support end-to-end encryption by default. It integrates with S/MIME, a common E2EE protocol, but this option is only available to paid users and still involves entrusting Google with your private key. If you want to protect your emails without unnecessary costs or risks, choose a fully end-to-end encrypted provider like Skiff.
Take control of your inboxSkiff Mail provides free email aliases, ensuring important emails are easily accessible and well-organized
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How to create a separate folder in Gmail
Gmail refers to folders as “labels.” This difference is mostly semantic, as labels serve the same purpose as folders—letting you separate your emails for a better overview of your correspondence.You can create a new label in a few quick steps:- Open your inbox
- Go to Labels on the left-hand menu and click the + icon
- Name your label and click Create
How to create subfolders in Gmail
If you need to further categorize your mail within specific labels, you can add a sublabel for additional clarity. Follow these steps to create one:- Hover the mouse over your label and click the three-dot icon
- Go to Add sublabel at the bottom of the dropdown menu
- Name your sublabel and click Create
How to create a new folder in Gmail mobile app
There’s a high chance you regularly check emails while away from your desktop or laptop. Ensuring your inbox is organized is even more important when using the Gmail app on the go because you’re not as focused as you are in your office.If you need to create a label in the mobile app, you can do it by following these steps:- Open your inbox and tap the three-line menu in the upper-left corner
- Scroll down to Labels
- Tap Create new
- Name your label and tap Save
How to change folder names in Gmail and delete unused folders
Gmail makes it easy to modify or delete labels. You can find both options by clicking the three-dot icon next to the label you want to edit/remove.An alternative way to manage Gmail labels
All of the aforementioned options are available directly from your Gmail inbox. If you want a comprehensive overview of your labels and management options, you can find it in the settings menu by following three steps:- Tap the gear icon in the upper-right corner of the screen
- Click Show all settings
- Click the Labels tab
- Create new labels
- Show/hide labels
- Edit or remove labels
Are Gmail’s organization features worth it?
There’s no doubt Gmail’s email management features can streamline your workflow and make you more efficient. The problem is, such features come at the cost of your privacy and security.For a while now, Gmail hasn’t been considered a secure email provider for two reasons:- Google’s invasive data practices
- Gmail’s encryption protocols
Email scanning, targeted ads, and other forms of privacy invasion
Like other Big Tech email services (Outlook, Yahoo, etc.) Google relies on user data to profit. The free Gmail version used by most has ads in the inbox, which isn’t only obtrusive but also raises the question of how Google decides which ads to show you.The answer is—your online activity. Google monitors your behavior while you’re signed into the account to understand your interests and target you with personalized ads. While the provider claims it doesn’t read the contents of your emails for advertising purposes, it uses other sensitive information like your location and demographics.Worse yet, Gmail does scan your emails’ contents for other features like Smart Compose. It gives suggestions as you type to help you write an email faster. Convenient as it may seem, this option wouldn’t work without the ability to read and understand your previous correspondence.You can disable Smart Compose and opt out of email scanning, but this still wouldn’t fix the other major Gmail problem—weak encryption.What encryption protocol does Gmail use?
Encryption is the backbone of email security. It transforms your emails into strings of unintelligible characters so that the email’s contents are invisible to unauthorized users. Most email providers offer some form of encryption, which is broken down into two categories:- Encryption in transit—Keeps your emails ciphered while they’re traveling between servers
- Encryption at rest—safeguards your messages while they’re idle on the provider’s server
Get a secure and easy-to-use email serviceAlong with a myriad of advanced organizing features, Skiff Mail offers unmatched security supported by the built-in E2EE
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How E2EE keeps your emails safe
Unlike standard encryption, E2EE gives users full control of their data. It’s the gold standard of email security because it addresses the two main privacy concerns—encryption point and key ownership. The following table compares E2EE to standard encryption from these perspectives:| Feature | Standard encryption | End-to-end encryption |
| Encryption point | The provider’s server | The user’s device |
| Key owner | The email provider | The user |
Skiff Mail—privacy without compromises
Skiff Mail is a privacy-first email provider using strong end-to-end encryption to ensure you retain full ownership of your data. Each email you send is encrypted with a key created by the user, so nobody but the recipient holding the private decryption key can see the plaintext version—not even Skiff’s team.For additional safety, Skiff Mail supports:- Two-factor authentication (2FA)—A multi-step login method requiring a separate password generated by the Authenticator app. 2FA ensures someone can’t access your account even if they obtain your login credentials
- Zero-knowledge login—You can sign up for Skiff Mail without leaving any personal information, and your login credentials won’t be stored on the servers
- Four Skiff.com aliases allowing you to easily manage emails from multiple addresses
- Five folders and labels
- Two mail filters
- Schedule and undo send functions
If you’re a crypto investor or enthusiast, you can log into Skiff with various wallets, including MetaMask, Coinbase, and Keplr. This makes the platform an excellent option for anonymous correspondence and file sharing.Skiff is open source, so the codebase is transparent and available on the platform’s GitHub. You can also read the whitepaper to learn more about Skiff’s security and other features.
Enjoy the security of E2EE beyond email
When you create a Skiff Mail account, you’ll get access to three additional end-to-end encrypted platforms at no extra cost:The following table breaks down the most notable features of each platform:- Skiff Pages
- Document creation, editing, and sharing
- Invite-based collaboration
- Version history
- Skiff Drive
- Up to 1 TB of end-to-end encrypted storage
- End-to-end encrypted link sharing
- Optional InterPlanetary File System (IPFS) integration
- Skiff Calendar
- Mail syncing
- Shared calendars
- Secure video conferences
Skiff is available on all major browsers and has dedicated apps for iOS, Android, and MacOS, so you can enjoy complete privacy wherever you are.
Get started for free
You can sign up for Skiff Mail in three quick steps:- Go to the signup page
- Choose your account name and password
- Explore Skiff Mail
