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How can you send an email to multiple email addresses?Many of the most important emails are sent to groups. What are good practices for sending email to many individuals?
This blog will cover some basic usage and tips on sending emails to multiple people. Whether you’re replying to a work thread with many CC, BCC, and to users, or you’re preparing a mass email for a product launch, we’ll cover some important types and style guides. When sending an email to multiple people, there are a few basic things you should consider:
- Make sure the email addresses of all recipients are correct and up-to-date.
- Use a clear and concise subject line so that recipients know what the email is about.
- Use a professional and polite tone in the body of the email.
- Consider whether all recipients need to receive a single email, or if some can be left out. When sending an email to many people, this is particularly important, as some email providers may consider it spam, or undisclosed recipients could also unintentionally reply.
- If the email contains sensitive or confidential information, consider using encryption to protect it.
To vs CC vs BCCWhen sending an email, the "To" field is where you enter the email address of the primary recipient(s) of the message. This is the person (or people) who the email is primarily intended for, and they will be the first to see the email when it arrives in their inbox.The "CC" (carbon copy) field is where you can enter the email addresses of other recipients who should receive a copy of the email. These recipients will be able to see the email, but it is not primarily intended for them.The "BCC" (blind carbon copy) field is similar to the CC field, but the difference is that the recipients entered in the "BCC" field will not be able to see the other BCCrecipients’ email addresses. This can be useful in situations where you want to send an email to a group of people without revealing the full recipient list to everyone. In some corporate communications, you may want to use BCC for bulk emails to increase recipient privacy.In general, the "To" field is used for the primary recipient(s) of the email, the "CC" field is for recipients who should receive a copy of the email, and the BCC field is for recipients who should receive a copy of the email without their email address being visible to other recipients.
Mass emailingA mass email (or bulk email) is an email that is sent to a large number of recipients at once. Mass emails are often used for marketing or communication purposes, such as sending newsletters or email marketing campaigns to a contact list or email list.To send a mass email campaign, you will need to use an email service that supports sending to multiple recipients at once. Most email services, such as Skiff Mail, Gmail, Yahoo, and Outlook, have this capability. Some plugins may also add additional features specific to send and receive, such as mail merge features, email templates, or open rate tracking. Depending on pricing and your own use cases, these capabilities could be useful.To send a mass email, you can create a new email and enter the email addresses of all the recipients in the "To", "CC", or "BCC" fields. You can also create a mailing list or group in your email service and add the email addresses of all the recipients to the list or group. Then, when creating a new email, you can simply select the mailing list or group as the recipient.When sending a mass email, it's important to consider the following:
- Make sure all the email addresses are correct and up-to-date.
- Send a test email before sending to your full distribution list.
- Use a clear and concise subject line that accurately describes the content of the individual email.
- Use a professional and polite tone in the body of the email.
- Consider using personalization techniques in the compose field, such as using the recipient's name in the email, to make the email more engaging.
- Follow all applicable laws and regulations regarding sending mass emails, such as the CAN-SPAM Act in the United States, particularly if you intend to send a follow-up email to a new message.
- Make sure you are within the sending limit on your chosen email service provider (ESP); exceeding this number of emails could result in your account being locked or banned. Mass cold emails or email outreach can be particularly sensitive to being marked as spam, or they could decrease the deliverability rate for your entire domain.
Using email aliasesAn email alias is an alternate email address that is associated with your main email account. Email aliases allow you to use a different email address for different purposes, while still being able to receive messages in your main email inbox.For example, you might have a personal email address and a professional email address. You can set up an alias for your professional email address and associate it with your personal email account. This way, you can use your professional email address to communicate with colleagues and clients, but still receive all your email in your personal inbox.There are several reasons why you might want to use email aliases:
- To separate personal and professional communications: As mentioned above, using email aliases can help you keep your personal and professional communications separate.
- To create disposable email addresses: Email aliases can be useful for creating disposable email addresses that you can use for temporary purposes, such as signing up for online services or entering contests. If you start receiving spam or unwanted emails at the alias address, you can simply delete the alias without affecting your main email address.
- To protect your privacy: By using an email alias, you can protect your main email address from being publicly exposed. For example, if you need to post your email address on a public forum or website, you can use an alias instead of your main email address to avoid spam and unwanted messages.
- To make it easier to manage your email: Using email aliases can make it easier to organize and manage your email by allowing you to use different email addresses for different purposes or apps.
A few more tips on sending emailsHere are a few tips for sending good email messages:
- Use a clear and concise subject line that accurately reflects the content of the email. This will help the recipient know what the email is about and whether they need to prioritize it.
- Use proper grammar and spelling to make your email easy to read and understand.
- Be polite and professional in your language, even if the recipient is someone you know well.
- Keep your email organized and avoid rambling or going off on tangents. Use bullet points or numbered lists to make it easy for the recipient to follow your train of thought.
- Keep the email brief and to the point. Don't include unnecessary information or details that don't add to the main message.
- Use a professional email signature that includes your name, title, and contact information.
- Proofread your email before clicking the send button to make sure there are no mistakes or typos.
- If the email contains sensitive or confidential information, consider using encryption to protect it; see below to learn about Skiff Mail.
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