. Not all emails are equally important, so it’s natural to leave some sitting in your inbox.

With time, such emails add up and become a distraction. While it’s best to 

clean email folders regularly to avoid clutter

, many users don’t have this habit. If you’re among them, your inbox likely contains numerous unnecessary messages and junk mail.

regain control over your inbox and stay on top of incoming messages

 by sharing a few useful cleanup tactics.

Skiff Mail's intuitive design and advanced search capabilities ensure a clutter-free inbox with privacy at its core

Streamline your email experience

How to clean up your email—4 steps to follow

If you’re not sure where to start when decluttering your inbox, take the following steps:

If an email has remained unopened for months, you most likely don’t need it. That is why you should start the cleanup process by removing old emails you won’t reference in the future.

with their advanced search. If you’re using 

 to find emails older than the set date—use a forward slash (

) as a separator. Alternatively, you can click the filter icon on the right side of the search bar and enter the date there

Click the checkmark above the inbox to select all emails on the page

Click the bin icon above the inbox to delete the selected emails

, but you can choose to select all conversations in a given folder.

 search feature works similarly. When you filter and select the emails you want to remove, click the 

Advanced search is useful beyond finding old emails. You can filter your inbox by 

sender, subject, keywords, attachments, and various other criteria

 to find and remove all unnecessary mail.

Most email providers have dedicated spam folders and detection mechanisms that automatically send unsolicited emails to them. In theory, all it takes to delete them is to empty the spam folder (also known as the 

detection algorithms can’t always match spammers’ sophisticated tactics

, so spam might end up in your main inbox as well. While deleting it might declutter your inbox temporarily, 

The best thing you can do to minimize this problem is to 

. The following example of a scam Amazon email sent to an Outlook account shows how to do it:

 button above the subject line and confirm the action

Click the three-dot icon in the upper-right corner of the inbox

help improve the accuracy of your provider’s detection algorithms

 and reduce the number of unsolicited mail you receive.

There’s a high chance you’re no longer interested in many of the newsletters you’ve subscribed to since opening your email account. Besides deleting emails, take an additional step to unsubscribe and ensure you don’t receive further messages from specific sources.

Outlook doesn’t have a universal placement of the Unsubscribe button

, but it offers a more convenient way to manage all your subscriptions in one place. Here’s how:

Click the gear icon on the upper-right corner of the main screen

 next to all the newsletters you don’t want to follow anymore

Some users might find the above steps too laborious and opt for an email cleaning app instead. Such apps offer useful features like the following:

While these features are useful and might save you some time, they’re not worth 

exposing your account to a major drawback—lack of 

Third-party email cleaners require numerous

permissions to access and manage your inbox. This intrusion into your account means the 

service can access your correspondence and data

, which not everyone is comfortable with—and rightfully so. Your email likely contains a lot of sensitive information, so 

you should have full control over who can see it

you don’t get much control with providers like 

 even if you don’t use a third-party app, mainly because of their invasive privacy practices paired with weak 

. Besides steering away from email cleaning apps, 

you should opt for a privacy-first email provider

 that keeps your correspondence confidential.

With end-to-end encryption, Skiff Mail guarantees your sensitive data remains private and protected while keeping your emails organized

Prioritize email security

The importance of choosing a secure email service

An email platform’s organization and cleanup features can’t compensate for a lack of security. Big Tech 

, so it doesn’t surprise that many users are switching to privacy-first solutions.

 that ensure minimal to no user data storage on servers. More importantly, any data that 

 by the gold standard of email security—

E2EE turns your emails into strings of unintelligible characters using an 

encryption key created and stored on your device

. Messages reach the provider’s servers in encrypted form and can only be deciphered on the recipient’s device using their decryption key.

As the email provider doesn’t have access to encryption keys or plaintext copies of your messages, you can rest assured knowing your data remains completely 

You don’t get E2EE by default with a typical Big Tech platform. Luckily, 

 to help them protect their private correspondence.

Skiff Mail—A robust solution for privacy-conscious users

 platform that uses strong end-to-end encryption to keep your correspondence safe and private. The encryption mechanism involves two separate keys, explained in the following table:

Both keys are created on your device when you 

, and you don’t need to go through any complex setups—

Skiff Mail is end-to-end encrypted by default

. You also get additional security measures that safeguard your account and data, most notably:

 account without leaving any identifiers (e.g., your name or 

—Encrypts other encryption keys and critical account data, such as your login credentials

—Creates a security layer beyond login details using the Authenticator app

—Blocks email trackers that feed your email behavior to the sender

More information about Skiff Mail’s security is 

All of Skiff Mail’s security measures are 

, as are various features that keep your inbox clean and let you enjoy a distraction-free email experience. You can use 

 to organize your emails effortlessly and create up to 

, which is scarce among privacy-first solutions because no unencrypted data is stored on the 

. Another area where Skiff goes beyond the standard is storage, as you get 

Other features available with the free plan include the following:

, you can leverage the above features regardless of your tech skills.

, you’ll get access to three additional end-to-end encrypted platforms:

—A document editing tool that features a rich text editor and encrypts your files’ contents and metadata

 platform that supports files of all types and offers optional integration with the InterPlanetary File System (IPFS)

—A calendar app that syncs with Skiff Mail and has a built-in video conferencing tool

Skiff’s product suite features excellent cross-platform support—

Learn 4 simple tips for a clean email environment

Taking the Inbox Zero approach to email management can enhance your productivity and help you avoid running out of 

. The problem is that you might have numerous unnecessary emails standing between you and a clean inbox.

how to clean your Gmail inbox and avoid clutter in the future

. You’ll also learn more about Gmail’s privacy and security policy, which will help you decide if your efforts to organize your inbox are worthwhile.

Skiff Mail's intuitive design and powerful search capabilities make inbox organization a breeze

Streamline your inbox effortlessly

How to clean up Gmail and automate email management

Choosing an email cleanup starting point might be challenging if you have hundreds or thousands of unnecessary emails. To remove clutter and organize your mail efficiently, 

Use filters to automate incoming mail management

Most of your old emails don’t contain any useful information you’ll need to reference in the future. Instead of having them take up valuable space, you can 

You’ll see all emails up to the set date. To select them all, click the checkbox above the inbox and choose 

Select all conversations that match this search

Click the bin icon and confirm the deletion

, where they’ll stay for the next 30 days before being deleted permanently. If you don’t want to wait, you can remove deleted emails by following these steps:

look for other emails you wish to delete in bulk

By default, Gmail splits your inbox into three tabs:

The platform puts aside emails you most likely won’t need to address and singles out the ones that require your action. As for the rest, you can 

remove them all directly from the corresponding tabs

, provided that there isn’t any information you might need.

Navigate to the tab you want to clean out (e.g., Promotions)

Click the checkbox above the inbox and go to 

Click the bin icon and delete emails from your trash by following the aforementioned steps

Social and promotional emails are typically subscription-based, so your inbox will likely

Canceling subscriptions and eliminating spam

You might’ve given your email address to various advertisers to unlock hidden content and create accounts on different platforms. If they’ve been flooding your inbox with ads and other promotional content, take some time to 

Gmail doesn’t have a centralized menu for managing all your subscriptions, so you’ll need to

 unsubscribe from each newsletter separately

 next to the sender’s address and confirm the action

As a side effect of leaving your email address in various places around the web, your inbox might also contain lots of 

. While you can delete it like all other mail, you should first 

 above the inbox. If you also wish to block the sender, click the three-dot icon in the upper-right corner of the screen and choose 

doesn’t guarantee you’ll stop receiving additional spam 

because such emails are sent through so-called botnets—large networks of devices controlled by one person. Still, reporting improves Gmail’s spam detection, which can prevent unsolicited mail from reaching your main inbox.

To achieve Inbox Zero and maintain clarity, you can use Gmail’s filters and choose what happens with specific emails without your direct involvement. This option is 

, and you can use it by following these steps:

Click the filter icon on the right side of the search bar

Choose the criteria for emails you want to automate (senders, keywords, subject, etc.)

Select the action you want Gmail to take when you get an email matching the criteria

 by setting several criteria and automated actions. If you wish to edit or remove filters, you can access them in Settings under “

If your Gmail inbox is disorganized and overwhelmed with unimportant emails, you can take this as an opportunity to 

—especially if you receive a lot of spam.

You might also want to consider going a step further and 

. Numerous users have already done it, as evidenced by 

Despite the platform’s various features, it’s far from the best option if you value 

 make Gmail subpar for users who wish to keep their data and 

 to protect data in transit. Data resting on Gmail’s 

 by AES-256 encryption, which is strong but leaves a significant vulnerability—

encryption keys are created and stored by Google

decipher and read your emails at any time

 who penetrates Google’s servers and steals the keys.

. Unlike Google’s default methods, E2EE encrypts an email before you send it using a key created on your device and ensures that 

only the recipient can decrypt the message

 are few and far between. If you need a reliable solution, 

Regain control of your data with Skiff Mail

 that uses strong end-to-end encryption to keep your data away from prying eyes. When you send an email, it’s encrypted on your device using a public key shared with the recipient. 

The email reaches Skiff’s servers encrypted

 and is only visible to the recipient holding a private decryption key.

 team—can see your correspondence. In the unlikely event of a cyberattack, the hacker could only see encrypted, 

Skiff Mail implements the following security measures

Skiff Mail's end-to-end encryption ensures your inbox stays clutter-free and your communication remains secure

Leverage military-strong encryption

Skiff Mail is one of four E2EE platforms creating a private work environment. When you 

, you’ll also get access to the following products:

How to clean Gmail inbox: 4 easy methods 

Though Google’s Gmail is one of the most recognizable names among email service providers, it’s far from 

 is Zoho Mail, another popular choice made by the Zoho Corporation—an India-based firm specializing in software development for everything from customer support to business analytics.

To help you make an informed choice between the two, we’ve composed this 

How do you make the right choice between Zoho Mail and Gmail?

Skiff offers end-to-end encryption for maximum email privacy and security

Choose email privacy with Skiff Mail

Zoho vs. Gmail—how to choose the right email provider

 you use, a few crucial elements will decide the quality of your overall experience, including:

We’ll stack Zoho Mail against Gmail by comparing them across these critical factors.

While both Zoho Mail and Gmail have updated their interfaces to keep up with modern UI trends, 

Gmail comes out on top when it comes to intuitive use and simple navigation.

Zoho Mail is less practical independently but a better option if you use other Zoho Workplace apps.

Gmail features a left-hand side panel that lets you organize emails into five content-based categories:

The categories make your emails much easier to manage as Gmail’s filters automatically sort incoming messages

—though you can still move emails between categories manually.

. These are custom tags that you can create, rename, or delete. You can also apply multiple labels to one email or nest them into a hierarchy—similar to stacking folders in a file system.

Zoho Mail’s folder system echoes Gmail’s labels, with one key difference—the Inbox, Sent, Trash, and Spam sections are also treated as folders. Similarly to Gmail’s sidebar, you can easily access labels from Zoho’s left-side panel.

The main advantage of Zoho’s folder system lies in its consistency. Unlike Gmail’s labels, 

Zoho’s tags are usable across other apps in its ecosystem

The lack of Gmail’s Category tabs is noticeable because this provider does a better job of organizing your emails automatically. You’d have to do a lot of manual work to achieve the same effect with Zoho Mail’s folders.

Zoho Mail gives you an integrated system for collaboration and management of tasks and appointments, but in a clunkier, less intuitive interface

 that requires more work. Whether this trade-off is worthwhile depends on your priorities.

 It has enough quality-of-life features to make it perfect for individuals and businesses already steeped in Google’s ecosystem.

While Google’s G-Suite is more widely used, its integration with Gmail is less seamless. You can access a miniature version of Google Calendar and Google Tasks from your Gmail screen in the form of a right-hand sidebar.

Zoho Mail focuses more on integration with Zoho apps and business functionalities. 

Zoho’s counterparts are fully accessible from the Zoho Mail interface and take center stage with their full range of features when opened.

Both email platforms have unique features that the other one lacks. Gmail offers:

—Automatic sentence completion based on machine-learning algorithms, helping you write emails faster

—AI-powered spam filters with more accurate predictions compared to Zoho Mail’s and most other competitors’

—Group options for business admins, helping them manage compliance in email correspondence more easily

—Comments in the style of social media, allowing you to collaborate on emails without necessarily forwarding them to anyone

Despite the differences, the two email platforms share some common features. These include

 that can’t be downloaded, forwarded, printed, or copied.

Each platform also supports detailed search functions, helping you find specific messages by applying numerous filters.

Zoho Mail vs. Google Mail—storage and attachment limits

Gmail may be a better option if you need a 

 Business users that prioritize massive attachments and more storage space regardless of the price might find Zoho Mail’s offer superior.

With the free plan, Gmail limits your attachments to a maximum of 25 MB—anything over that goes through Google Drive. Zoho Mail’s limit for free accounts is 20 MB, but 

 can access up to 1 GB in attachment size. In comparison, Gmail’s paid plans only raise the attachment limit to 500 MB.

The two platforms have a similar approach to storage space. Gmail gives you more space with a free account (15 GB) compared to Zoho’s 5 GB, but Zoho Mail’s paid accounts get you a better deal.

Gmail’s pricing structure consists of four tiers, each providing more storage space and higher attachment limits.

Check out the details in the table below:

Gmail’s Enterprise tier provides a higher level of 

through data loss prevention (DLP) and S/MIME encryption. Its price isn’t publicly available, and the only way to find it is by contacting Google’s sales team.

, depending on whether you only want the email app or the entire workplace suite. Here’s a breakdown of Zoho’s mail-only prices:

Mail Lite also comes with access to Zoho Calendar, while the higher-priced Mail Premium includes all Mail Lite features, plus email retrieval and S/MIME encryption.

If you opt for the entire Zoho Workplace package, there are two paid tiers:

Both packages include access to other Zoho apps, such as:

the only difference is that the Professional plan also includes access to Zoho Connect

—an intranet workplace platform with social networking features.

Zoho Mail vs. Google Mail—security measures

Email security is one of the main priorities for any business user. Professionals often convey sensitive information via email, making 

Andrew Milich